Administration Officer

Metro gets you where you need to go. Shaping our future to be a world-class, sustainable railway for Melbourne is made possible by our people who make a positive difference to every journey.

We strive to reflect the community we serve and support the needs of our people who are critical to our success. With Zero Harm at the foundation of everything we do, we want everyone to get home safely. 

We act as one team to move Melbourne. 

About the role

We are currently looking for a dynamic Administration Officer for our Infrastructure division. This is an on-going and full time role based at our site in Docklands, Melbourne. 

As our group Administration Officer, you’ll provide excellent administration and service delivery to the group whilst supporting the Department Manager. You’ll rely on your stakeholder management skills to exercise diplomacy and develop relationships, ensuring an open style of communication across varying levels of management. You’ll use your strong attention to detail and organisational skills to support the strategy, development, and achievement of the wider Infrastructure team, ensuring adherence to all internal and external Policies and Procedures.

Responsibilities include, but are not limited to

• Support the strategy, development and achievement of the NAA Infrastructure leadership team; adhering to all Statutory, Legislative Standards and all Policies and Procedures.

• Develop relationships and work in partnership with internal/external stakeholders.

• Exercise diplomacy when liaising with stakeholders, adhering to communication policy and MTM Values.

• Manage email correspondence in a professional and courteous manner, ensuring responses are timely and follow-up actions dealt with.

• Monitor and maintain all training competency data for the respective department

• Coordinating the necessary employee life cycle requirements

• Ensure the procurement end to end to process is managed in accordance with the department requirements

• Ensure PPE and stationary requirements are managed for the department.

• Supporting the achievement of 'business as usual’ key performance indicators.

About You

You're an experienced, organised, and passionate administrator, looking for the next big challenge. You strive to deliver exceptional outcomes, with a best practice approach. To be successful in the role you will require:

• Experience in an administrative or coordination support role at Department level.

• Exposure to service delivery across multiple business areas in a large organisation.

• Proficiency with all Microsoft applications,

• End to end procurement process experience

• Experience using Roster On and SAP Ariba (or similar platforms)

• Mostly importantly, have fun while doing all of that!

Ready to apply? Great!

If what you’ve read resonates with your values, experience and career aspiration then we want to hear from you!

Click to submit your application by Monday 21st October 2024 @ 11.59pm.

Metro Trains is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply but please do note only applications with the right to live and work in Australia will be considered for this position.

Metro’s commitment to a Diverse, Equitable, and Inclusive culture

Metro acknowledges the Victorian Traditional Owners of the land on which our rail network operates, the Wurundjeri Woi Wurrung and Bunurong peoples of the Kulin Nation.

At Metro, we know that a diverse, equitable, and inclusive company is a more innovative and successful one that reflects the communities we serve. We strive for a workplace where everyone is treated fairly and respectfully. A workplace that provides equitable access to opportunities, resources, and where individuals can bring their whole selves to work. In addition, being recognised and rewarded for their contribution to our collective success.

We are committed to fair, equitable and merit-based employment and recruitment practices, and we encourage all interested applicants to apply.