Administration Planner

Melbourne is Australia’s fastest growing city – a city that is becoming increasingly reliant on public transport networks. Since 2009, Metro proudly continues to operate and maintain a world-class train service and network through to delivering significant transport projects that will shape how Melbourne moves. With Zero Harm at the foundation of everything we do, we want everyone to get home safely. We are one team, helping to connect and shape a better Melbourne.

Applications close 14/03/25.

About the role

We are excited to announce a new opportunity for an Administration Planner at our newly built train maintenance depot in Kananook. In this key role, you will provide high-level administrative support to the Depot Manager, ensuring the smooth and efficient operation of our fleet and maintenance depot. Your organizational expertise will play a vital role in managing and coordinating a wide range of administrative and planning activities to support effective depot management and streamline daily operations.

Key role responsibilities

• Provide comprehensive support to the Depot Manager and coordinators
• Liaise with internal and external stakeholders (engineers, officers, contractors, suppliers, etc.)
• Collaborate with the MTM Health and Wellbeing team for corporate initiatives
• Administer a variety of documents, including contracts, correspondence, and depot records (medical, training, leave, TTSA, licences)
• Manage the onsite vehicle register in line with company policy
• Ensure accurate depot shift patterns are reflected in systems like RosterOn
• Assist with audits of equipment, stock control, and depot safety interactions
• Manage depot stock for tooling, equipment, consumables, and stationery
• Administer and control Metro property, including keys, uniforms, and tools
• Support workforce planning, scheduling, and coordination of medicals and personnel requirements

Qualifications & Experience

• Completion of a relevant Business Administration course supporting middle and senior management
• Basic knowledge of the metropolitan rail system would be highly desirbale
• Experience in planning and maintaining work schedules/rosters
• Ability to work in an environment requiring tact, diplomacy, and confidentiality
• Well-developed data analytical skills

Metro’s commitment to an inclusive workforce

At Metro Trains Melbourne (MTM), we recognise that embracing diversity and fostering an inclusive workplace are vital to our mission and success and will lead us to being a world class rail network. In today’s interconnected and multicultural world, our ability to understand, appreciate, and leverage the unique perspectives of our employees, passengers, partners, and the community is essential for driving innovation and achieving sustainable growth.

We offer and encourage flexible work and purchased leave arrangements for all employees to support wellbeing, family or carer commitments and other personal circumstances. We are committed to removing barriers and welcoming applications from people of all ages, abilities, Aboriginal and/or Torres Strait Islander peoples, culturally and linguistically diverse communities, and the LGBTIQA+ community. We are happy to make adjustments to our recruitment process to support your full participation.